Irrespective of which industry your organisation belongs to, facilitating collaboration and the sharing of files and documents among your employees, customers and business partners is a key requirement for increasing your revenue generation potential.
Effective collaboration with employees, customers and business partners means that at some point, files and documents will need to leave the security and boundary of your organisation.
Some organisations in need of a file transfer process simply reach for a basic FTP server to fulfill their need.
Most likely one which they have been using for some time! - Creating a space where users can drop files and recipients can collect them.
However, when users keep files and documents stored anywhere and everywhere; or in FTP servers with poor security, businesses lose control and expose themselves to the risk of those files and documents being mishandled or lost.
There is a better way...
Managed File Transfer
Where simple FTP was once sufficient, IT now has to search for a more suitable solutions which combines the simplicity and reliability of an FTP server; and yet provides superior control and security.
Most, if not all IT teams are taking on this challenge by leveraging the advantages of using a Managed File Transfer (MFT) solution.
Using simple, yet secure file transfer protocols and easy-to-understand models of file and document exchange, MFT is empowered with strong encryption, manageability, scalability, integration and auditing options.
With such capabilities at their disposal, IT teams are delivering more sophisticated and controlled file-transfer solutions for their organisations.
Take a look at our definitive guide to Securely Sharing Documents and Files in a Privacy Oriented World.
How Managed File Transfer Works
A Managed File Transfer solution, which typically runs on a dedicated MFT server or cloud service, provides the security and control required for high-volume, secure file transfers.
IT receives complete visibility over all file transfer activity and can assure the reliability of core business processes through the secure and compliant transfer of sensitive documents and files between employees, partners and customers.
Typically a managed file transfer solution will follow these steps:
- Authenticates an inbound user, possibly using multi-factor authentication.
- Will permit the upload of files based on the permissions assigned to that user account or group.
- Stores the file in a secure format, most likely using an encryption algorithm,
- Notifies the intended recipient that there is a for collection.
- Repeats steps 1 and 2 for the collection of the file.
- Logs and audits all activities which have taken place.
By consolidating all of this file transfer activity into one system, IT can also take advantage of centralised access control, strong authentication, file encryption, and auditing.
This helps ensure compliance with internal SLAs, internal governance policies, and national data protection and regulatory requirements, such as the GDPR (General Data Protection Regulation).
Using standardised file transfer protocols with encryption methods, IT can also automate and transfer files and documents across on-premise networks and cloud environments, such as Amazon AWS.
IT can even set up automated transfer exchange workflows without the need for scripting using batch script or Robocopy, as is typical. This accelerates the rollout of new services and the onboarding of external partners by reducing development time while also decreasing the likelihood of errors..
Would you like to learn more about managed file transfer and the best practices for its usage? Try our free Managed File Transfer for Dummies eBook.
A Better Way to Transfer and Exchange
If your current file transfer system is fragmented, offers poor security or lacks the visibility you need. A managed file transfer solution represents a better option.
Managed file transfer has emerged as an indispensable technology, as the exchange and transfer for files and documents becomes ever more routine for organisations.
Those that routinely transfer financial, personal and other sensitive types of data, who are concerned about data security, accessibility and compliance, need a strong managed file transfer solution.
Only then can they eliminate data errors, reduce costs, and make transfers easy for both IT and users.
Do you have an interest in managed file transfer solutions? Our solution specialists are on hand to be able to discuss your needs further, or even provide you with a short managed file transfer demonstration. Book a meeting with us to learn more.